The Leading Document Management Software in the Philippines
Philippine organizations generate millions of documents every year — contracts, employee records, medical files, and government forms. Managing these manually leads to lost files, delayed approvals, and wasted hours. Archive One is the document management software trusted by businesses across the Philippines to digitize, organize, secure, and retrieve their documents with speed and confidence.
Why Philippine Organizations Choose Archive One
Archive One is developed and supported locally by Paperless Trail Inc. — a Philippine-based company with over 20 years of experience. Unlike foreign platforms, we understand the local regulatory landscape and business culture. Our Philippine-based support team provides onboarding, training, and assistance in Filipino and English, tailored to your industry.
What Archive One Can Do for Your Organization
Archive One covers the full document lifecycle — from scanning and digitization to storage, search, and secure sharing. The platform delivers powerful full-text search so any file is found in seconds, workflow automation to eliminate approval bottlenecks, and role-based access controls with complete audit trails. For organizations still working with paper, our in-house scanning team handles high-volume digitization with guaranteed accuracy.
Secure Document Management for Philippine Organizations
Archive One gives your organization full control over who can access, view, and edit each document. Role-based permissions keep sensitive records visible only to authorized personnel, while a complete audit trail logs every document action — giving management full visibility and accountability across the entire repository.
The platform is available as a SaaS subscription, on-premise deployment, or private Azure cloud hosting — whichever fits your organization’s IT infrastructure and data residency requirements.
Built for Philippine Organizations Across Key Industries
HR and Corporate Organizations
HR departments handle large volumes of sensitive records — employment contracts, 201 files, performance appraisals, and government-mandated forms such as SSS, PhilHealth, and Pag-IBIG. Archive One centralizes all HR documents in a secure, searchable repository, making records retrieval and compliance audits significantly faster.
Government Agencies and LGUs
Government offices manage enormous volumes of records — permits, ordinances, citizen records, and inter-agency correspondence. Archive One helps government units transition to a paperless environment while maintaining strict access controls, data integrity, and complete audit trails.
Hospitals and Healthcare Providers
Medical records, patient histories, laboratory results, and billing documents require the highest standards of security and quick retrieval. Archive One enables hospitals and clinics to digitize and manage patient records securely, reducing administrative bottlenecks and speeding up billing processes.