Tags: GLobalSign, Digital Signature, Electronic Signature

Image: Viewing a Signed Document with a PDF Reader

Document Signing with Digital Signatures

It is pretty common nowadays to use the terms Digital Signatures and Electronic Signatures interchangeably, but they are definitely not the same thing. 

Electronic Signatures are merely a digitized version of handwritten signatures. It is a legal construct with the same legal standing for identity and authenticity as a handwritten signature on a physical document. It is convenient because signers can sign the document online with a click of the mouse or by merely tracing the signature using a finger or a stylus pen. However, it doesn't offer the same level of security as Digital Signatures. It is essentially an image placed on a document, and is not tamper-proof.  

On the otherhand, Digital Signatures are a type of Electronic Signature. It offers more security than the traditional electronic signatures since it's cryptographic in nature, which ensures the authentication, non-repudiation, and integrity of a business document. When you sign a document with a digital signature, the signature links a “digital fingerprint” of the document to your identity. That information is permanently embedded into the document, and the document will be able to show if someone tries to tamper with it after signing.

Read more: How Do Digital Signatures Work


Why should electronic documents be signed with a Digital Signature?

  • No Tampering - With the level of ease to manipulate electronic documents, Digital Signature guarantees that documents have not been tampered with. 
  • Verified Origin - Ensure the origin of documents. It verifies the signer's identity and that no changes have been made.
  • Track Time Stamps - Know when the document was actually signed.
  • Eliminate Printed Copies - There is no further need to print and sign documents. 
  • Digital Transformation - A great step to digital transformation, removing the need to manually sign with a pen.

Image: Viewing Signature Properties


The Details (refer to the Viewing Signature Properties image)

  • The signature came from a reputable and validated source and is trusted by ADOBE (AATL)
  • Document was signed on 2018/07/12 15:10 + 8:00 Hours
  • Name of the Document Signatory and Email is shown
  • Show Signer's Certificate - will even show more data. (Download example below to see more)

 Download Sample Here


Where Can Digital Signatures Be Applied?

Digital Signatures can be applied in all types of electronic document, especially the following:

  • Legal Contracts
  • Medical Records Released By Hospitals
  • School Records
  • Certifications Given to Individuals
  • Employment and Other Clearances


DIGITAL SIGNATURE & ARCHIVE ONE

Archive One has partnered with GMO GlobalSign, Inc. to ensure the integrity and security of the business documents. It can help support compliance by validating and auditing digital signature history. 

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Archive One is a document management software designed to help companies easily classify, store, secure, and retrieve essential company documents that are needed for retention and audits. With the help of our partners, we provide an end-to-end document management solution from scanning to document storage, at a highly competitive price.