Tags: Legal Documents, Contract Management System, Document Management System for Legal Documents

Document Management System for Law Firms


When categorizing any document-intensive industry, you will probably meet with Law at the top of the list. In practical terms, the performance of the Law industry depends on how law firms manage the documents of cases that they are working on. This, therefore, necessitates the need for a document management system for both small and large law firms that are tasked with the management of a vast number of documents whose location might be scattered over a number of independent document repositories such as email strings, personal folders, and ERP. It is, therefore, imperative that law firms adopt and utilize the management system that fits their needs. Some of these include:


Features that document management systems for law firms should have

  1. Management and storage

Higher productivity will be dependent on the type of document management system chosen. Apart from storing information, a sound document management system should help those working in the firm with ease of reach and track of files on a need-basis. Therefore, it is imperative that the system maintains a user-friendly system with a folder structure that can be used to substitute shared drives and emails.

  1. Version control

In reference to clients, it is crucial for law firms to keep documents in the order of amendment. That is, the latest document should be the first in line. In the case of the loss of a modified document, the law firm can be guaranteed a work breakdown or interruption. It is therefore critical that the document management system chosen has the ability to save different versions of the documents while showing the revisions and the time and person that did the alterations.

  1. Matter centricity

One of the critical things that lawyers should look at when investing in a document management system is having the ability to retrieve documents on demand. That is, if a lawyer decides to focus on a particular case, materials and information about that case can be accessed with ease, therefore, prompting better comprehension, concentration, and quick completion of the case. Additionally, it is essential that the document management system store different file formats regarding a client, thereby making access easier.

  1. Permission management and control

Documents and information regarding anything legal and Law are very vulnerable to unauthorized access, confidentiality issues, and theft. It is, therefore, crucial that the document management system provides controls and safeguards regarding employee access to information. It is vital that the right people have permission to approve, edit, amend, and read documents stored in the system.

Document Management System for Law Firms


Archive One is a document management system that enables the tracking, management, and organization of information and documents. What’s good about this system is that it can be utilized by both small and large law firms and supports hybrid and cloud-based deployments. Some of the key features include offline access, different search criteria, permission management, automated workflows, and version control.


With the growing demand for document management systems, it is important that a law firm picks one that is easily customizable to fit their requirements. The use of such technologies will ensure that much focus is kept on the cases than worry about access and travel with huge bulks of information. One should focus on the key services they require from the system and use the information to set up criteria to be used in choosing the system.

Archive One is a document management system (DMS) designed to help companies easily classify, store, secure, and retrieve essential company documents that are needed for retention and audits. With our partners' help, we provide an end-to-end document management solution from scanning to document storage at a highly competitive price.

Achieve documentation compliance with Archive One! Book a 1:1 appointment now.