Business Continuity Management

Tags: DOCUMENT MANAGEMENT, DOCUMENT ARCHIVING, INDEXING, SCANNING AND ORGANIZING IN THE PHILIPPINES WITH A DOCUMENT MANAGEMENT SYSTEM, DMS system, BUSINESS MANAGEMENT

The vast majority of people and organizations are very conscientious about backing up their electronic data. For most organizations, backups are automated and happen behind the scenes with minimal human interaction. This lack of control over the backup process is the single biggest cause of failed backups within organizations.  

Most of us are not so careful and attentive when it comes to hard copy documents. Even in cases where you have multiple photocopies of documents, they are all usually stored within the same location. 

 

Challenges:

Protecting vital documents from being lost or damaged due to fires, floods, infestation, or any man-made or natural disaster.

 

  

Implications:

  • Business disruption.
  • Damage to the company’s reputation.
  • Indefensible contractual lawsuits.
  • Permanent loss of valuable documentation.

Solution:

There are many benefits to having a Document Management System (DMS):

  • All documents can be scanned, indexed and stored in a DMS. (This means your documents are protected as part of the standard backup process)
  • Hard copies of documents can be stored off site with a reputable records management company. (For documents that are subject to statutory retention period)
  • Electronic copies are retrievable at the click of a button.